Assessorials: Charges & Reporting
Notice: In-transit delays must be reported at earliest point known!
All OS&D reporting must be done prior to leaving the shipping / receiving dock
Refer to load tender for specific contact information in the event of a shipment delay or OS&D occurrence where assistance is necessary. This includes after hour and emergency contact information.
Fuel SurCharge:
Fuel Surcharges should be billed as a separate line item on the original invoice according to the fuel table used by the specific account. Fuel will be paid according to the published DOE index and the applicable account fuel table based on the date the shipment is picked up.
Detention:
Detention charges must be reported prior to free time expiring or as close to the time of occurrence as possible. Charges must be approved by the log tech whose name is shown at the bottom of the shipment tender. Detention charges should be invoiced as a separate line item on the original invoice.
Handling / Lumpers:
Handling and/or Lumper charges should be reported when loading / un-loading is completed. See Appendix C for account-specific requirements. Handling and/or Lumper charges should be listed as a separate line item on the original invoice. Handling / Lumper receipts must be provided with the invoice. Invoices for handling/lumpers without receipts will not be paid. (Exception for those billing via EDI)
Layovers:
All unscheduled Layovers must be reported and pre-approved by the log tech whose name is shown at the bottom of the shipment tender. Layovers must be listed as a separate line item and billed on the original invoice.
Additional pick-up / stop charges:
Additional pick-up / stop charges must be billed as a separate line item according to the contracted accessorial charges - see Appendix C for the specific account information. Approval is not required for stop charges. Additional pick-up and or stop charges must be listed as a separate line item on the original invoice at the time the original invoice is issued.
Other Accessorial Charges:
All other accessorial charges must be reported and approved at the time of occurrence and billed as a separate line item on the original invoice according to the amount agreed.